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Coffey Park debris removal status maps

Debris Removal Status Maps and When Can I Rebuild?

Debris Removal Status Maps and When Can I Rebuild?

Mapping the progress of debris removal

Screenshot of the Debris Removal Map
Mapping Debris Removal Progress. Click to view interactive map on the sonomacountyrecovers.org website

The City and County have teamed up to provide an interactive online map displaying debris cleanup status of all the properties impacted by the fires. In addition to the map, a great deal of helpful information about debris removal requirements are provided on their website.

The map is searchable by address, and shows which properties have submitted a right of entry but are not cleared (white), which have opted for a private cleanup (ochre), which are waiting for soil sampling (blue) and which are ready for rebuilding (green).

First came the EPA

EPA cleanup sign in front of a fire damaged property
Sign in front of a property indicating they have been cleared by the EPA

Before the major ash and debris removal, the EPA came through to check for hazardous household waste.  As of December 20, the EPA had nearly completed all of this work throughout Sonoma County. This includes removal of everyday products like paints, cleaners, solvents, oils, batteries, herbicides and pesticides, which often contain hazardous ingredients. Following a fire, these products require special handling and disposal, especially if their containers are compromised.  For more information on the EPA’s work, see the agency’s fire response  webpage.

Phase II: Clearing and Soil Sampling

Once the Army Corps has completed the removal of all ash and debris, and sprayed erosion control material on the lot, then there is a soil sampling phase.  Already a week before Christmas more than half of Coffey Park’s lots had been cleared, and the Army Corps reports that their goal is to have them all done in our neighborhood by January 15, 2018.

Why isn’t mine clear yet?

Looking at the map, it seems that there is no particular order in which the lots have been cleared.  My own lot is still not clear, yet the properties on all sides of mine are all complete.  We are told that there are several factors determining the order of work, including

1. Density – the closer together the lots, the easier it is for the crews to clean more lots, faster.

2. Severity – are there critical facilities nearby, such as schools and other public needs

3. Protecting the watershed – creeks and riparian areas have been identified by specialists for prioritization

4. The date the Right of Entry form was accepted

Regardless, we can all be happy to know that the lots should all be clear in less than a month’s time for those who went with the public cleanup option.

I got the ready to build notification…now what?

Once all the debris cleanup is all done, and the soil samples come back clean, the Army Corps will notify the county that they have finished with your property.  The county will enter the data in their own information system and send you a robotic call to let you know you are cleared for rebuilding. The county will also send you a follow up notice in the mail. Once you receive that notice you are ‘ready to rebuild’, which means:

  1. You can prepare your lot with fill/grading which may be necessary to meet building site specifications. (Your selected builder/contractor might be taking care of this! You should ask!)
  2. You can consult with a professional land surveyor/engineer to get an accurate determination of where your legal property lines are. Work together with your neighbors to share the cost! Additional information may be included in your deed and in Assessor’s maps.
  3. Drainage must be verified by a civil engineer (Your selected builder might take care of this!)
  4. You can start the process of obtaining permits for your rebuild.
  5. Weather must cooperate!  Can’t rebuild in pouring rain!

For more information on Debris Removal visit https://www.sonomacountyrecovers.org/debris-removal/

posted 12-27-2017 by Pamela Van Halsema

Coffey Strong Update

United Way, Coffey Strong and Communications for Rebuilding

United Way, Coffey Strong and Communications for Rebuilding

Update from Jeff Okrepkie

United Way of the Wine Country Partnership with Coffey Strong

I wanted to reach out to let you all know about some big news in regards to Coffey Strong’s efforts. Recently, the United Way of the Wine Country has agreed to be the nonprofit partner for the Coffey Strong neighborhood association. This means we can now accept funds for our efforts through the 501c3 of the United Way. This is a very big development. Currently we are applying for grants and funding in order to accomplish two short term tasks that will have large ramifications. We are pursuing licensing for a customer relationship management (CRM) software that would make our communication methods exponentially more efficient. Additionally we will be looking to hire a free-lance developer to help make our website more robust.

Leveraging CRM Software to Connect Homeowners

What we plan to do with this CRM is to be able to cross reference many layers of information for each person on our contact list. The three main goals are as follows:

  • Identify everyone with the same floor plan and group them together
  • Identify everyone with the same insurance carrier and group them together
  • Cross reference those two so we can identify groups with the same floor plan AND insurance carrier.

This helps us in multiple ways. First, if we can identify those that share floor plans and carriers we can not only be able to compare notes on price per sq. ft. to make sure everyone is getting a fair shake but also be able to share best practices and any newly identified information. This will help level the playing field. Additionally, by grouping residents together by floor plan, we can offer the ability to share ideas. If you wish to make changes to your home’s design or start from scratch, we can provide the ability to have groups of the same floor plan meet with builders such as DeNova, American Pacific Builders and Stonefield who are willing to design new floor plans for groups that are large enough. That way you don’t need to worry about identifying others to share architecture or engineering costs. Those builders will incur those costs.

This is an excellent opportunity. Essentially we can get everyone with the same floor plan who wishes to participate in the same room to identify a builder to work with and create a focus group to develop a similarly sized floor plan with your ideas influencing it. Most of those builders will be developing plans for other sized homes as well, and can do a “plan fit” so you can see other designs that can fit on your lot.

Register at Coffeystrong.com

The most crucial components of this are to first, make sure you are registered on www.coffeystrong.com with your information updated (you can update your info even after you register). Second, be patient. We have an opportunity to update and customize the old floor plans with the builders paying that cost. The Coffey Strong organization is trying to avoid residents from having to pay for things they don’t need to. More info will be coming soon, thanks for your patience.

Happy Holidays,
Jeff Okrepkie
Board President
Coffey Strong

December 21, 2017

Maps with House Models

House Models Match Game

House Models Match Game

Update 12-23-17: The Sharon Park Map has been updated!  Also, if your house model is incorrect on the map, please let us know and we will update!  Submit your correct information via this form

Coffey Park is a large development with many original builders although within that plan many house models were duplicated.  As homeowners now get copies of their house’s original plans, they have been seeking others with the same plan too.  And with rebuilding, mortgages, and insurance, we know that footprint, square footage, number of bedrooms and bathrooms all have an impact on design review, permits and total cost.  There could be some real value to pursuing collaborative planning if you connect with others who also had your house plan or at least a similar square footage.

Maps Reveal Floor Plans with Color Coding

Here are some maps that one of our Coffey Park block captains created, all from public information in the city tax assessors office.  We are working on ways to help you connect with others homeowners in Coffey Strong if you want to try and plan, design and even build in collaboration with others (or at least explore that possibility).  Keep in mind the data is 30 years old and does not include upgrades or remodels.

Similar Floor Plan Locations in the Windrose Subdivisions
Similar Floor Plan Locations in the Windrose Subdivisions Click to view the larger pdf version of this map


Houses with Similar floorplans in Hillview and Willowgrove
Houses with Similar floorplans in Hillview and Willowgrove Click to view a larger pdf version of this map.


Similar Floor Plan Map Barnes Meadow
Similar Floor Plan Map Barnes Meadow Click to view the larger pdf version of this map



Master Floor Plan Locations in Five Coffey Park Subdivisions
Master Floor Plan Locations in Five Coffey Park Subdivisions  Click here to view large pdf file of this map
Sharon Park Homes Map
Sharon Park Homes by Model Map v. Dec 23, 2017. Click to view large map.
What you need to know before hiring a contractor

North Coast Builders Exchange to Host Webinar on Hiring a Contractor

North Coast Builders Exchange to Host Webinar on Hiring a Contractor

Hiring a contractor requires lots of research on the part of the homeowner.  What questions should you ask?  What kinds of qualifications and experience will be important for a smooth building process?  Our local North Coast Builders Exchange is offering a webinar, free to North Bay fire victims, to help educate with practical tips and advice as you begin the rebuilding process.

Hosted on Zoom, a web conferencing platform, you can watch this event live if you have an internet connection.

 “What You Need to Know Before Hiring a Contractor”

Thursday, Dec. 14, 2017     6:00 – 7:15 p.m.the 

Featuring speakers Mike Behler (Behler Construction Co.) and Craig Lawson (CAL Custom Building Services)

Please click the link below to join the webinar on Thursday, December 14 at 6 p.m.:


Or iPhone one-tap :

US: +16465588656,,436881994#  or +16699006833,,436881994#

Or you can listen on a Telephone:

Dial (for higher quality, dial a number based on your current location):

US: +1 646 558 8656  or +1 669 900 6833

Webinar ID:  436 881 994

coffey strong important update

Update from Jeff Okrepkie

Update from Jeff Okrepkie

Coffey Park,

thre is time for due diligence and weigh all optionsIn this ever evolving rebuild we currently have some progress to share and to be aware of. Before we get to that, I want to address a few things. First, every builder I have talked to has expressed the same sentiment with the rebuild in regards to timeline. That is, at best, no construction will start at least until early April. That is the best case scenario where debris removal is done on time and efficiently, there are no set backs with utilities or public works and weather cooperates. This means there is time for due diligence and to weigh all options. This is particularly important as you need to have a preferred builder and a back up. A back up is crucial because you don’t want to be left at square one should your builder back out. This happened after Scripps Ranch in San Diego, so don’t be surprised if that happens here.

Latest on Builders

There are three predesigned turnkey builders. Those are APM Homes, Gallaher Construction and Synergy Group.The Tuxhorn Company is also doing some upgraded plans for their previous builds in Windrose, Barnes Meadows and the adjacent areas. There are plenty of builders that are willing to do custom homes. However there are a handful of large to mid-size builders that want to work with homeowners in order to develop new plans to build in scale. They include DeNova, Stonefield, American Pacific Builders among others. That last part is the reason for this post. Area 1 and Area 2 have begun to talk to builders in order to revitalize their old plans.

Mapping to Connect Neighbors with Similar Floorplans

We have recently mapped the original Coffey Park subdivision phases #1-5 by floor plan  (not to be confused with our Coffey Strong areas 1-5), The majority of these homes are located in Coffey Strong areas 3 & 4. We are about to begin the process of cross-referencing contact info by plans so we can contact all houses with the same floor plans with the intent to organize, and interview developers that wish to customize floor plans using resident input. You will see emails in the coming weeks to initiate this process.
All of us in Coffey Strong are volunteers and are doing this in what used to be our free time, so it won’t be instantaneous. You do not have to participate if you don’t wish to go this route. It should be said that there may be many plans that fit your lot, so the one derived from your group may not ultimately be the one you pick.
Areas 1 & 2, and the Windrose & Barnes Meadows subdivisions are progressing with this kind of effort and we intend on initiating this process soon for the previous mentioned areas, however that doesn’t mean the rest will be left out. We would still like help in tracking down floor plan info for the other areas to offer the same solution.
Thanks for your time,
Jeff Okrepkie
More about builders and notes on a realistic timeline

More on Builders, and Notes About a Realistic Timeline

More on Builders, and Notes About a Realistic Timeline

map of Coffey Park with areas outlined
Map from Nextdoor.com showing the Areas of Coffey Park’s Coffey Strong organizing efforts. Houses in green are addresses that are part of the Nextdoor network.

Who is Building?

There are a LOT of builders interested in rebuilding Coffey Park. We (the Coffey Strong volunteers) have tentatively grouped them as follows:

1: Builders who are interested in building 50+ houses each: APM, DeNova, Gallaher, Stonefield, Synergy. We just today posted a matrix of information on these builders on the website: http://coffeystrong.com/builder-matrix/. Not all of these builders are willing to build in all Areas; for example, APM is unwilling to build in Areas 1 & 2 because they are focused on rebuilding Condiotti homes, which are mostly in Areas 3 & 4.

2. Medium-sized builders who want to do 10-50 houses each: American Pacific Builders, Tuxhorn, Cobblestone, Shook & Waller, and a bunch more.

3. Small builders who want to do fewer than 10 houses each — there are probably at least a dozen of them.

Builders Won’t Likely Stick to One Area Only

Every one of these builders are different (look at the matrix mentioned above for an example of what I mean). Those differences will have a BIG effect on which builder a homeowner selects. I don’t think it’s going to be as simple as mapping builders into Areas. I don’t think we even have a clear idea yet HOW we’re going to help match up homeowners with builders, at least not on the scale of all 1,100 burned homes in Coffey Park. Another point is that some of these builders still aren’t ready to lay out their complete program — an example is APM, who won’t have real pricing until the end of January. It takes a while for a large builder to nail down all the elements of a program this big.

Some Public Infrastructure is Needed First

When will this all get started? It doesn’t seem likely that rebuilding will be able to start until late spring — and it’s not just the weather that’s the problem! The entire neighborhood must be certified by the City & County as ready for rebuilding. Before that can happen, the infrastructure must be tested and repaired to some acceptable level (water, sewer, gas, underground electric, storm drains, etc.). That’s going to take some time.

Those builders who say that they expect to start building in February are probably just trying to nail down customers as quickly as possible. We don’t believe that Coffey Park will be ready for building to start in February. Areas 1 & 2 are different because the houses were built in 1977-1980, compared with 1986-1990 in Areas 3 & 4. Because of the 10-year time difference, the houses in Areas 1 & 2 are generally smaller. Some of the above builders are not interested in such small houses. Area 2 is working on a plan that involves boiling the original 10 Cal West plans down to five models, updating those plans to current code, and then finding a builder willing to work with that package.

The bottom line is that we are still very early in this process.  We DO understand the need for specifics, but we’re not even close to having all the data yet. We’re working on it. Please be patient.

Adapted from a Post originally written for Nextdoor on December 7, 2017 by Geoff Walker (volunteer, Area 4)

builders matrix

Builders Matrix

Builders Matrix

Builder Matrix
Builder Matrix-click to enlarge view

This is a builders matrix of the 5 largest builders intending to work in the Coffey Park area: APM, DeNova, Gallaher, Stonefield and Synergy. These are builders looking to do a minimum of 50 homes and have the capacity to do hundreds. These are for “turn-key” homes. That means they take care of nearly everything for you, as you can see.

This is not intended as an endorsement for one or another. This is just informational so you do not waste your time if there is a factor that is a deal breaker for you, like what kind of foundation they use. There are also dozens of builders willing to do much smaller groups. There are too many to list but the ones that I have heard most often are The Tuxhorn Company, Shook & Waller, G Family Construction, and American Pacific Builders.

Click to Download Builder’s Matrix .pdf file

Originally posted on Nextdoor by Jeff Okrepkie, December 5, 2017.

Coffey Strong Area Map

Find Your Place in the Coffey Park Area Map

Find Your Place in the Coffey Park Area Map

Coffey Park Section Map Coffey Park Neighborhood Section Map for the Recovery and Rebuilding Effort[/caption]

Area 1: East of Coffey Lane, North of Hopper

Area 2: East of Coffey Lane, South of Hopper, North of San Miguel

Area 3: West of Coffey Lane, North of Hopper

Area 4: West of Coffey Lane, South of Hopper, North of San Miguel

Area 5: South of San Miguel

So many homes, so many people who are putting their lives back in order.  To move ahead, where individual needs can be addressed while the power of working together is also leveraged, Coffey Park has been divided into FIVE AREAS.

Then, working with maps of each AREA, local residents have divided those areas into smaller SECTIONS, each with a volunteer BLOCK CAPTAIN whose role it is to serve as a communications hub for the people in that SECTION.  The AREAS and the SECTIONS can correspond on all kinds of redevelopment efforts, and even choose to meet up on occasion–its totally up to you and your neighborhood needs.

Working Together – Register Today

Sign up to be part of Coffey Strong 

We are working to grow Coffey Strong’s database of registered participants to be a powerful tool to group residents by insurance company, builder, model or square footage if opportunities or concerns arise that would benefit from a coalition of homeowners working together to protect their interests.  Block captains will use whatever method of communication works best to keep in touch- email, phone, social media, etc. Sign up to be part of this network and connect with a block captain!

Please remember that everyone in Coffey Strong is volunteer, and everyone is in the same boat here, rebuilding lives after the fires.  If you would like to offer to help with any of this neighborhood organizing as a block captain, committee member, or in another way, contact us at [email protected].

We care about your privacy, so we keep the database information private and it is not posted anywhere on the website or in public view.

Helping our Community Rebuild Zoning Guide

Santa Rosa’s Post-Fire Zoning Guide

Santa Rosa’s Post-Fire Zoning Guide

The City of Santa Rosa has published a 24-page guide to the rebuilding process after the fires.  They take you through several steps of the journey-from debris removal, to design, permit and review, construction and inspections.  In addition, the guide includes several pages of frequently asked questions with brief answers.  Residents will definitely find the information in this guide relevant and useful over the next several months or longer.  Read the guide online here or download and print your own to keep handy.

Helping our Community Rebuild Zoning Guide
Santa Rosa’s Helping our Community Rebuild Zoning Guide
sba loan deadline dec 11

December 11th Deadline to Register for Disaster Assistance/Low-Interest Loans

December 11th Deadline to Register for Disaster Assistance/Low-Interest Loans

Small Business Administration (SBA) Disaster Loans are the primary source of federal long-term disaster recovery funds for disaster damage not fully covered by insurance or other compensation. SBA’s Office of Disaster Assistance is working in conjunction with the Governor’s Office of Emergency Services (Cal OES) and the Federal Emergency Management Agency to help business owners and residents recover as much as possible from this disaster.

To qualify for SBA you must have already applied to FEMA.

The SBA is providing one-on-one assistance to help business owners and residents apply for an SBA disaster loan at the the Disaster Recovery Center. No appointment is necessary.

Santa Rosa Disaster Recovery Center
Press Democrat building, 427 Mendocino Ave., Santa Rosa, CA 95401 (between Ross and 5th Streets)

Open every day, from 9 a.m. to 7 p.m.

Types of Loans


Businesses of all sizes and private nonprofit organizations may borrow up to $2 million to repair or replace damaged or destroyed real estate, machinery and equipment, inventory, and other business assets. SBA can also lend additional funds to help business and residents with the cost of making improvements that protect, prevent or minimize the same type of disaster damage from occurring in the future.

Small Businesses and Nonprofit Organizations

For small businesses and most private nonprofit organizations of all sizes, SBA offers Economic Injury Disaster Loans (EIDL) to help meet working capital needs caused by the disaster. EIDL assistance is available regardless of whether the business suffered any property damage.


Disaster loans up to $200,000 are available to homeowners to repair or replace their damaged or destroyed primary residence. Homeowners and renters are eligible for up to $40,000 to repair or replace damaged or destroyed personal property.

How to Apply:

Go to the SBA Disaster Loan Assistance website to:

  • View Eligible Disaster Areas
  • Apply Online
  • Check Application Status

Applicants may apply online using the Electronic Loan Application (ELA) via SBA’s secure website at https://disasterloan.sba.gov/ela.

Disaster loan information and application forms are also available from SBA’s Customer Service Center by calling (800) 659-2955 or emailing [email protected]. Individuals who are deaf or hardofhearing may call (800) 877-8339. For more disaster assistance information, or to download applications, visit http://www.sba.gov/disaster. Completed applications should be mailed to: U.S. Small Business Administration, Processing and Disbursement Center, 14925 Kingsport Road, Fort Worth, TX 76155.

Application Filing Deadlines

Physical Damage: December 11, 2017

Economic Injury: July 12, 2018

Reposted from the City of Santa Rosa’s recovery website: https://www.sonomacountyrecovers.org/disaster-loans/